#

Attribute or Property or Right

Default

Detail

Description

01

.

Internal to Vouch ( Not offered to be modified ).

02

..

Internal to Vouch ( Not offered to be modified ).

03

...

Internal to Vouch ( Not offered to be modified ).

04

....

Internal to Vouch ( Not offered to be modified ).

05

Records are Locked upto

[ Delete/Modify ]

Empty Date

You can lock records upto a certain date which must not be deleted or modified. Modules which are of type "Voucher" which contains a Vouch specified DATE field will be affected with this property. A user who is assigned to this Group will not be able to delete of modify records entered on or before the date provided in this field. By default it is blank date means there is no restriction imposed on "Voucher" type modules.

Vouch recommends to lock records after all financial transactions have been recorded, annual financial statements have been prepared and submitted to the Govt agencies. This ensures that data supplied to the Govt agencies is always the same with your database.

06

Allowed to use VOUCH upto date ?

Empty Date

This property controls the expiry of log-in for the users who ate assigned this Group. If date is provided then user will not be able to log-in on or after this date.

07

Can Add Records ?

Yes

<Add>

This property controls if a user can <Add> any records in the modules.

08

Can Edit Records ?

Yes

<Modify>

This property controls if a user can <Modify> any records in the modules.

09

Can Delete Records ?

Yes

<Delete>

This property controls if a user can <Delete> any records in the module.

10

Can Print Documents & Browsers ?

Yes

<Print>

This property controls if a user can <Print> any document or browser in the modules.

11

Can Browse Records ?

Yes

<Browse>

This property controls if a user can <Browse> records in the mosules.

12

Can Import Data ?

Yes

IMPORT

This property controls if a user can IMPORT data from external sources.

13

Can Export Data ?  

Yes

EXPORT

This property controls if a user can EXPORT data to external tables.

14

Can View Final Accounts ?

Yes

FINAL A/C

This property controls if a user can VIEW and PRINT final financial statements.

15

Can Close Current Financial Period ?

Yes

CLOSE YR

This property controls if a user can CLOSE current financial period.

16

Can Restore Backups ?

Yes

RESTORE

This property controls if a user can RESTORE backups.

17

Can Link Modules with Accounts ?

Yes

This property controls if a user can LINK modules with Vouch's financial backbone by defining a Voucher definition which will post the transactions in such module into financial backend.

18

Can Renumber Modules ?  

Yes

RENUMBER

This property controls if a user can RENUMBER primary key of a module.

19

Can Write User Defined Help ?

Yes

USER-HELP

This property controls if a user can write field sensitive user-defined help.

20

Is the Sanctioning Authority ?

Yes

This property controls if a user is a SANCTIONING authority. Some parts and actions in Vouch require that one who is executing them must have this attribute switched on.

21

Attribute 19

No

Internal to Vouch ( Not offered to be modified ).

22

Can Analyze Modules ?

Yes

<Analyze>

This property controls if a user can <Analyze> modules.

23

Can Filter Modules ?

Yes

<Filter>

This property controls if a user can <Filter> modules.

24

Can Configure Modules ?

Yes

CFG

This property controls if a user can CONFIGURE modules.

25

Can Design/Edit/Delete Documents ?

Yes

DOC

This property controls if a user can DESIGN | EDIT | Delete documents.

26

Can Operate Labels ?

Yes

[ Obsolete ]

27

Can Load Default Data ?

Yes

This property controls if a user can load DEFAULT data.

28

Can Operate Mail-Merge ?

Yes

[ Obsolete ]

29

Can Save/Delete Browser Definitions ?

Yes

This property controls if a user can SAVE | DELETE browser definitions.

30

Can Generate Reports ?

Yes

This property controls if a user can GENERATE reports.

31

Can Design/Edit/Delete Reports ?

Yes

This property controls if a user can DESIGN | EDIT | DELETE reports.

32

Can Update Masters ?

Yes

This property controls if a user can UPDATE masters modules.

33

Can Update Masters from Previous Data ?

Yes

This property controls if a user can UPDATE master modules from previous year(s) data.

34

Restrict SH_F6 Create ?

No

This property controls if a user can create a new master record from within a selection browser with Shift+F6 key.

35

Can Delete Records in Browsers ?

No

This property controls if a user can DELETE records from within a browser window.

This is an absolute crude mechanism to delete records useful in extremely limited situations and must never be switched on for any user. Only admins should control this behavior if there is a compelling need to do so.

36

Can edit records with F3 in browsers ?

No

This property controls if a user can EDIT records from within a browser window.

This is an absolute crude method to edit records which do not populate anything to tables this data is supposed to be updated with and hence is extremely dangerous feature. Only managers should have access to this property.

37

Can send browser and other eMails ?

No

This property controls if a user can SEND eMails from within a browser and/or document preview.

Again this property should be switched on for a limited number of users who understand what they are doing with the data. No organization can afford to part with its sensitive information which can be used negatively against the organization.

38

Can send browser to MS Excel ?  

No

This property controls if a user can SUBMIT browser to MS Excel.

Again this property should be switched on for a limited number of users who understand what they are doing with the data. No organization can afford to part with its sensitive information which can be used negatively against the organization.

39

Can login via VouchCloud ?

Yes

This property controls if a user can log-in via VouchCloud Client. VouchCloud needs a separate license. This property enables you with additional security feature when running under VouchCloud environment.